Executive Assistant

Are you a detail-oriented and tech-savvy professional with a passion for supporting entrepreneurs and business owners? Do you excel at organizing, streamlining processes, and driving business growth? Our client is a self-made entrepreneur who owns multiple salon franchise locations across Florida and is actively expanding his lines of business. If you have experience working with entrepreneurs or visionaries, and a knack for creating structure in a fast-paced environment – we want to hear from you!

The Impact You’ll Make

As the Executive Assistant, you will be crucial in supporting the President by managing their calendar, handling communications, and driving business processes. Your role will involve auditing, reporting, and interacting with Retail General Managers to ensure accountability and efficiency. You will also help onboarding new locations, developing job descriptions, and creating processes to streamline operations. You will support new business ideas by proactively researching critical business requirements, including identifying the right people or business partners for various tasks and collaborations.

Your proactive approach and desire to jump into the unknown with curiosity and a can-do attitude will be key in organizing and executing strategies that support the President’s vision.

What You’ll Do:

  • Manage Calendar and Email: Organize and maintain the President’s schedule, handle correspondence, and ensure they stay focused on high-priority tasks

  • Support Business Operations: Audit, report, file, and analyze business operations, holding GMs accountable, and assisting with decision-making and execution

  • Onboard New Locations: Handle back-office tasks such as paperwork, licensing, and permits for new locations, as the business expands

  • Support Marketing: Coordinate and expand on digital and traditional marketing efforts.

  • Streamline Processes: Analyze current manual systems, develop new processes, and create structure to support organizational goals using Excel, Google Docs, and other tech tools

  • Tech Savvy: Manage and create online forms and processes, assist managers with tech solutions, and migrate systems to AI-driven solutions

  • Collaborate and Provide Feedback: Work closely with the President to distill ideas, offer honest feedback, and provide collaborative support for achieving business objectives

Does This Sound Like You?

  • You have 3+ years of experience as an Executive Assistant or in a similar high-level administrative role

  • You are highly organized, have great follow-through, and excel at proactively managing multiple priorities

  • You have strong tech skills in Excel, Google Docs, and online process management

  • You have experience working with entrepreneurs or visionaries, and you’re skilled at distilling business ideas into actionable tasks while providing operational feedback

  • You’re collaborative, patient, and able to navigate a fast-paced, evolving environment with minimal direction

  • Bonus: Knowledge of franchise business or commercial/real estate is a plus

Office Location and Application:

Office Location: Ponte Vedra, Jacksonville, Florida
This is a Full-Time permanent hybrid position (2-3 days/week), working on-site in a professional home-office setting

TO APPLY PLEASE SEND RESUME TO HELLO@SWIECHCONSULTING.COM REFERENCING THE JOB TITLE IN SUBJECT LINE